Creating recurring events
For classes, workshops, tastings, or other repeating events, Eventually supports recurring schedules. Create one event template and let the system generate individual sessions automatically.
When to use recurring events
Recurring events work well for:
Weekly classes or workshops
Daily tours or tastings
Monthly meetings or performances
Multi-week course series
Each session appears separately on your calendar widget, and attendees register for individual dates.
Create a recurring series with Evie
You can start a recurring series from a plain-language Evie prompt when the description already sounds recurring—for example weekly classes or daily tours.
If Evie recognizes the schedule, it saves the recurrence rule on the draft and generates the session dates. You do not need to re-enter the full schedule in the manual editor only to clear a missing-rule blocker.
Say how often it repeats and how it should end (a last date or a number of sessions).
Recurring schedules still need a valid end condition. Eventually does not leave series open-ended in the editor.
If review still asks you to set the schedule, open Edit all the details and finish frequency, days, and end condition there.
For the full Evie create and review path, see Using Evie (AI) to create an event. The steps below cover the manual recurring controls in the event editor.
Setting up a recurring schedule
When creating or editing an event:
Enable the Recurring event option.
Choose the frequency: daily, weekly, or monthly.
Select which days of the week the event occurs.
Set the start date and end date (or number of occurrences).
Optionally exclude specific dates for holidays or breaks. Pre-filled numeric fields such as Repeat every, Ends after, and day of month select their current value when focused, so you can replace them by typing immediately.
Eventually generates all the individual sessions based on your schedule. Each session gets its own calendar listing while sharing the same event details.
Monthly schedules with weekday positions
When you set a monthly schedule to repeat on a specific weekday position (for example, On the First Monday), the system stores that position to build the series. If a saved event is missing that stored detail, the generator now falls back to the event's start date. A start date that falls on the fifth occurrence of a weekday in its month is treated as Last, so the series stays stable across months and never drifts into the following month.
This fallback applies only to older or incomplete saved data. The current editor always supplies the chosen weekday position, so new events are not affected.
End condition required
Every recurring schedule needs an end condition: an end date or a number of occurrences. Without one, the series will not save correctly.
How time zones affect recurring dates
Eventually generates each session date in the event's selected Time zone, not in UTC. Daily, weekly, and monthly schedules all advance in local time so sessions stay on the weekday or calendar day you chose.
That matters for evening events in US time zones. A 5:00 PM Pacific event is stored as midnight the next day in UTC. Session generation still uses Pacific local time, so a weekly Friday series stays on Fridays, a monthly series stays on the intended local date, and a daily series includes the final local end date.
Set the correct Time zone when you create the series. For more on storing and displaying event times, see Date, time, timezone, and location autocomplete.
Understanding individual sessions
Each session in a recurring series operates independently:
Capacity — Each date has its own seat limit. A sold-out Tuesday doesn't affect Thursday availability.
Waitlists — Managed per session, not across the series.
Check-in — Attendance is tracked for each occurrence separately.
Attendees — Register for specific dates, not the whole series.
For more on setting capacity limits, see Set event capacity and ticket limits.
Editing a recurring event
When you edit an event that's part of a recurring series, Eventually asks you to choose a scope. This determines which dates your changes affect.
The edit scope dialog
When you open a recurring event for editing, you'll see the Edit recurring event dialog with three options:
The scope dialog appears when you edit any event in a recurring series. Choose carefully — each option affects different dates.
This event — Change only this occurrence. Other dates in the series remain unchanged.
This and following events — Change this date and all future dates. Past occurrences keep their original details.
All events — Change every occurrence in the series, including past events.
After selecting a scope, click Continue to proceed to the editor.
Which scope should I choose?
Use this table to match common scenarios:
You want to... | Choose |
|---|---|
Update one session's time, location, or details | This event |
Extend a series with updated pricing or description | This and following events |
Correct a typo or update imagery across everything | All events |
Change capacity for just one date | This event |
Add new ticket tiers going forward | This and following events |
What can you edit at each scope?
This event lets you change anything about that single session:
Date and time
Location
Capacity
Description and images
Ticket tiers and pricing
This and following events and All events apply changes to multiple sessions. These scopes work best for:
Series-wide details like title, description, and images
Pricing and ticket tier changes
Category and tag updates
Be careful with schedule changes at broader scopes. Changing the time on "All events" will shift every occurrence, which may conflict with existing bookings.
Adjust the recurrence schedule
After you choose an edit scope and click Continue, the event editor opens with the recurrence settings available. You can change the frequency, days, or end condition for the selected events without creating a new series.
Locate the recurrence settings in the editor.
Update the repeat pattern.
Click Save changes.
Saving a schedule that is already recurring keeps the existing recurrence rule and generated dates. The series is only torn down when you switch the event away from a recurring schedule type.
Switching away from a recurring schedule
When you change a recurring series to Single date or Multiple dates, Eventually shows a confirmation before saving. It lists which sessions will be removed and which will be kept, so you can see exactly what changes before you commit.
The confirmation groups sessions under Removing · nobody registered and Keeping · has people registered, showing each session's date, registration count, and revenue. Sessions with active registrations are never deleted.
Cancelling the confirmation leaves the series, its recurrence settings, and all its sessions unchanged.
After you confirm, empty sessions are removed. Sessions that have active registrations become standalone events: they keep their registrations, ticket tiers, and sellability, and simply stop being part of the series.
Canceling and deleting sessions
You can remove dates from a series without deleting the entire event:
Cancel a single session — Removes one date while keeping the series active. Attendees registered for that date are notified.
Delete the series — Removes all sessions. You can restore the series within 30 days from Events → Recently deleted.
To cancel a single session, open that occurrence and choose the cancellation option. The series continues for remaining dates.
Related guides
Using Evie (AI) to create an event — Start a series from a plain-language recurring prompt
Quick start guide — Connect your site and create your first event
Installing the calendar widget — Display your recurring events on your site
Using QR code check-in — Check in attendees for each session
Edit an event — General editing workflow for all events
Date, time, timezone, and location autocomplete — Set the time zone used for session dates and display
Event creation and editing issues — Fix missing sessions or wrong-day recurring dates