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Date, time, timezone, and location autocomplete

When you create or edit an event in Eventually, you set the date, time, timezone, and location. This article covers how those fields work and how virtual and hybrid events keep join links private.

In the event editor, set the start and end times for your event, including the time zone. Eventually stores the event time with the time zone you select and displays it in the event's time zone on the public event page, calendar widget, and in attendee emails. For recurring events, that same Time zone also drives how session dates are generated, so daily, weekly, and monthly occurrences stay on the intended local calendar day — including evening events in US time zones. See Creating recurring events for schedule setup.

An event's end time can't be earlier than its start time. If you set an End that lands before the Start, saving is rejected with the message \u201cEnd time can't be before the start time.\u201d An end time equal to the start time is valid, and you can leave the end time unset. The same rule applies to each individual date in a multi-date event, where a rejected row shows the error inline without closing the editor. Start and End fields across the event editor, event wizard, and date modal use your team's Date format setting rather than your browser's locale.

Location types

Each event uses one of three location formats. The selector appears in the Location card of the event builder and in the Edit event drawer.

  • In person — Enter a venue name and address. The address is shown on the public event page and calendar widget unless you hide it until registration.

  • Virtual — No public address is shown. Enter a Join link that is sent only to registered attendees in their confirmation.

  • Hybrid — The address is shown publicly unless you hide it until registration. Enter a Join link that is sent only to confirmed registrants.

The Join link field includes helper text: Only sent to registered attendees in their confirmation — never shown publicly.

Event editor showing the location type selector with In person, Virtual, and Hybrid options

Location autocomplete

For in-person and hybrid events, start typing in the address field to search for and select a validated venue address from the autocomplete suggestions.

Hide a location until registration

For in-person and hybrid events, the Location card includes a Hide location until registration checkbox. When you enable it and the event has location data, every pre-registration surface — the public event page, embedded widgets, calendar files, and search listings — shows Location shared after registration instead of the venue.

The real venue is revealed only after someone registers: on the confirmation page, in confirmation and reminder emails, and in the registered attendee's calendar file. Virtual events do not show this option and keep their existing private join-link behavior.

The setting hides the venue, not the event: event details stay publicly discoverable. A forwarded confirmation link, or an address typed into the event description, can still reveal the venue. On a recurring series, changing the setting applies to every occurrence.

Set up a virtual or hybrid event

  1. In the event editor, find the Location card.

  2. Choose Virtual or Hybrid.

  3. Enter the join link in the Join link field.

  4. Save the event.

When you select Virtual, the editor shows only the Join link field:

Join link field for a Virtual event with helper text explaining it is only sent to registered attendees

When you select Hybrid, the editor shows both the Address field and the Join link field:

Hybrid event showing both the Address field and the Join link field

After someone registers, the join link appears on the confirmation page and in the confirmation email. It is never shown on the public event page or calendar widget.

Hosts can verify the link by completing a test registration and checking the confirmation page and post-registration email.

Save a default location for new events

Open Event Defaults from your dashboard to set a starting location for every new event you create. The default uses the same structured format as the event builder: choose In person, Virtual, or Hybrid, then fill in the venue name, address, and optional join link.

When you start a new event, the builder pre-fills these location fields from your default. You can change them for any individual event.

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